Move Out

SUBMIT YOUR NOTICE TO VACATE

A notice to vacate is NOT required:

• If you are moving out in the last month of your contract or lease.

A notice to vacate is required:

• If you are on a month-to-month lease.
• If you are moving out earlier than the last month of your 4, 8 or 11-month contract or lease end date. Important: You will be financially responsible for the full contract or lease fees.

• Fill out the notice to vacate form.
• Submit the form no later than the first day of the month to avoid an insufficient notice charge of one month’s rent. You can drop the form off in person or email.

PREPARE FOR MOVING OUT

• Confirm your move out date. 
  • Fall 2024 contracts
    • North Campus (Including RSJ) - Noon (12 PM), December 23, 2024
    • Augustana - Noon (12 PM), December 20, 2024
• Notify your roommate(s) of your move-out date if you are moving out separately.

Failure to move out on time will result in an improper move out penalty ($85) plus lock change ($125 per lock) and key replacement costs (see fees).

PARK YOUR VEHICLE APPROPRIATELY

• Do not park on the grass or in “no parking” areas.
• Purchase a permit if you are parked in designated parking spaces. At Augustana campus, you can purchase a temporary parking permit for up to two weeks in designated stalls.
• Ensure someone is in the vehicle at all times if you are temporarily parked in an emergency access lane so they can move the vehicle if needed; unattended vehicles will be ticketed and/or towed.
• Be courteous – move your vehicle as soon as it is loaded to allow others to load theirs.
• Visit North Campus Parking Services or Augustana Parking Services for more information about parking.

• Reminder: Do not leave items unattended in vehicles or common areas. Vehicles with valuables inside are a prime target for theft.

DONATE ANY UNWANTED ITEMS

North Campus + Résidence Saint-Jean only

Eco Move Out donation bins will be available in residence buildings April–May.

Items being accepted are:

• Non-perishable food. Unopened and non-expired canned foods, pasta, peanut butter, etc.
• Toiletries. Unused shampoo and conditioner, soaps, moisturizers and lotions, etc.
• Clothing. New and gently used clean clothing.
• Furniture & household items (no glass). Clean & functional kitchenware, small appliances and electronics, clothing, shoes, games, home decorations, furniture, etc.

Thank you to our community partners – Campus Food Bank, The Mustard Seed, Goodwill Industries of Alberta and Shanked Computer Recycling – who make sure anything you drop off is properly recycled or given a new life as a donation.

CLEAN YOUR UNIT AND COMMON AREAS

• Complete all items in the cleaning guide. If you hire a third-party cleaning company, you must ensure they meet these standards.
• Remove all possessions, including from storage and common areas. All items left behind will be donated or disposed of. You will be responsible for any costs to remove furniture, even if you live with a roommate, unless they accept responsibility in writing to the Residence Services office.
• Contribute to cleaning the common areas. Talk to your RA, roommates and floormates about how you will each contribute.
• Remove all garbage from your room and unit shared space and place it in the containers in the designated disposal area to avoid charges.
• Submit a maintenance request for any items that need to be replaced or repaired.

RETURN YOUR KEYS

• Pick up a key return/move out envelope
  • North Campus: Residence Services office
  • Augustana Campus:
    • Residence Services office, 2-130 in the Learning Commons, 2nd floor of the library
    • Hoyme Complex RA office, in the basement of West Hall next to the laundry room
    • Ravine Complex RA office, in the common lounge
• Deposit the following into your envelope
  • Keys, as applicable: entrance, unit, bedroom, mailbox, and kitchen
    Do not include keychains or lanyards
  • Temporary proximity card (if applicable)
    Do not include your ONEcard - this is your official U of A identification.
• Seal the envelope using tape or glue. Do not lick or use staples.
• Drop off the envelope to the location you picked it up at or any of the other locations listed above. Once your keys are returned, you will not be able to access your unit again.

UPDATE YOUR MAILING ADDRESS

Residence Services is unable to forward mail that arrives after you move out. It will be returned to the sender.

• Change your address on services and subscriptions before you move out, such as your bank, phone company, etc.
• Set up mail forwarding with Canada Post, but please note that mail from Lister Centre cannot be forwarded.
• Cancel any third-party services such as internet, cable or telephone. Return any equipment to Telus or Shaw – any equipment left in your unit will result in charges.
• Check your mail one last time and retrieve any packages.

REQUEST A TENANT REFERENCE

A prospective landlord may ask permission to do a tenant reference check before offering you accommodation, which includes account and behavioural information. Due to government regulation, Residence Services cannot release any information about residents without written permission.

• Complete the Tenant Reference form located in your residence account (North Campus + Résidence Saint-Jean)
• Email aughouse@ualberta.ca to grant permission to provide a landlord reference (Augustana Campus)

Please note that Residence Services will only release information to prospective landlords over the phone as the volume of these requests does not allow time for us to complete questionnaires.

APPLY TO RETURN IN THE FALL

If you plan to be a student this fall, submit an application soon as residence spaces are now limited.

• Apply now for the Fall term. Pay careful attention to the academic year you choose.