Safeguard your Research Site Over the 2024 Holiday

Before you leave for winter break, follow these instructions to safeguard research sites and university infrastructure

4 December 2024

Prepare:

  • Shut down laboratory experiments and lower fume hood sashes as far as possible. Where experiments must continue or equipment must remain on, ensure that all connections (e.g. condensing water supply) are secure; clearly label the experiment or equipment and post name(s) and contact information in case of emergency.
  • If your department has access control systems, correctly set the door lock/unlock schedules and ensure computers controlling these systems are left ON to enable the Control Centre to perform remote operations if necessary.
  • Make sure the contact information on lab hazard signs is up to date.
  • Make sure low-temperature research freezers are in working order. Consider putting contact information on the freezer in case the alarm goes during the break. 
  • If you will be working during the closure, keep your university ID, access cards and keys with you at all times.

Protect:

  • Turn gas valves in labs to the OFF position. 
  • Close and lock doors.
  • Close and lock windows where appropriate.
  • Store hazardous products in a secure location.
  • Remove or properly store laboratory waste that is not removed before the break.
  • To report a security concern or theft call Protective Services at 780-492-5050.

Check in:

  • If necessary, have a plan to check server rooms or other critical areas that are not monitored by the Control Centre to check on temperature conditions, etc.
  • If you have a freezer or cold room containing critical material, consider conducting physical checks during the closure in case of remote alarm failure.
  • Check museum and research collections periodically for water damage, etc.