Space Management
Each space on campus is specifically designed to meet various purposes from faculties and departments to advance teaching and research, support the students’ academic mission and enable staff to function effectively.
Space is a university asset and managed centrally through Facilities & Operations. The Space Planning and Stewardship team works with faculties and departments to understand the vision or objective behind a space request, analyze opportunities and quantify space requirements. We also produce conceptual plans, obtain estimates and create scope-of-work documents so clients can make informed decisions.
Space on campus is managed to align with the priorities laid out in the University Strategic Plan as well as those that accompany government funding.
Project Intake / Work Requisition Form
Please allow at least two weeks for a response.
Technical support: Submit a ticket
Questions: intaker@ualberta.ca
Space Management Policy Update
The Space Management Policy is being updated and is undergoing community consultation.
Our team
The space planning team includes three groups:
- Strategic Planners develop big-picture, long-term plans, master plans, capital planning, domino plans and conduct big-picture feasibility studies. They assess and strategize overall university space needs.
- Space Planners create renovation plans; develop space programs; and conduct feasibility studies and space reports for each U of A campus. They assess feasibility, develop project level programming and develop concepts to allocate space.
- Facility Analyst maintains the space inventory, which is the recognized data source for university space. The system stores floor plans and houses information about space assignment, occupancy and area.
FREQUENTLY ASKED QUESTIONS
The department work requisition has been integrated into the project intake form as a request type, the department work requisition is the first option in the drop down menu.
Example: If you submit a space request, as the project evolves it will be subsequently passed onto the appropriate groups within F&O and a separate work requisition will not need to be submitted.
Departmental Work Requisition/Minor Repair/Installation (painting, equipment hook-up, minor work with no space changes, access control)
Minor work that does not change a space or how the space is used or functions. This would also be selected for any access control related requests.
Move (relocations and configurations, furniture disposal, surplus inquires)
Move Services will help with furniture moves and reconfigurations, surplus furniture inquiries, removal of surplus furniture and lab equipment moves.
Equipment Request (equipment moves, disposal, and surplus inquiries)
Equipment Requests could include:
- moving existing equipment (such as scientific and lab equipment)
- installing purchased equipment
- equipment disposal
Facilities and Operations does not facilitate the purchasing of equipment. Please visit Equipment Services to learn more about or make an inquiry about purchasing equipment. Please note, prior to purchasing new equipment, consult Facilities and Operations to ensure the equipment can be moved into and fits within the space, and ensure it can be installed and integrated with existing infrastructure.
Furniture (new purchase only)
Furniture requests cover any request for any new furniture purchasing.
Advisory (feasibility studies, capacity studies, and in-kind valuation for research costs)
This category encompasses studies and exercises for decision making purposes that typically involve consulting services. Common examples include:
- planning/programming studies
- feasibility studies
- building system evaluations
- cost-benefit analyses
Space Request (new construction, renovations, space optimization, any space related requests)
An example of a Space Request would be renovation that would cause significant changes to a space or changes to how the space functions, like removing walls. This differs from the minor work of a department work requisition, which is more cosmetic in nature. This also includes any changes to the function of a space or inquiries to reimagine or optimize existing space. This also includes any changes to the function of a space or inquiries to reimagine or optimize existing space.
Real Estate (leases, acquisitions, sales)
Real Estate requests could entail:
- an external entity requesting to be located in University space or lands. External Entities require a space agreement (lease/license) to be signed between the group and the University. This type of request could also include a renewal of an existing agreement.
- a faculty requesting space off campus where a lease agreement would be required.
- an external group wanting to access University property in the form of a Right of Entry.
- any requests for the purchase or sale of a property.
This does not include commercial leasing, which covers retail businesses and food services. Please see the Commercial Leasing page to find out more. Only F&O has the delegated authority to sign off on lease/license or sale/purchase agreements on behalf of the university.
Signage / Wayfinding
Requests that have to do with:
- maps and directories
- directional signs (signs with arrows)
- confirmation signs (signs at final destinations)
If you are uncertain please submit an inquiry to intaker@ualberta.ca
Yes, but if you are uncertain please submit an inquiry to intaker@ualberta.ca
- If you are receiving notification emails, you can access the hyperlink from your email to access the request regardless of its current status.
- If you have not been receiving notifications, log into your account and go to the Process tab and search for your request.
- Log into your account and using the Notifications tab, search for and click the hyperlinked request title.
Yes, a project intake/work requisition form submission is required.