SAS Frequently Asked Questions

It is best to book an appointment in our online calendar, or stop by and our Administrative Assistant will help you book into the next available appointment slot.

Go to the Academic Advisors page and click the "Book an Appointment" button.

Before the add/drop deadline for that term: You can add or drop courses on your own in your Bear Tracks account.

After the deadline: You can only Withdraw from a course.

Any students registered in an Augustana Faculty program who want to withdraw from one or more courses, regardless of reason (illness, other obligations and so on), may do so through their Bear Tracks account.

See: Important Dates

There are a number of factors to check:

• Do you have the correct pre-requisite or co-requisite listed for the class?
• Are there seats held for new students or students in a particular program?
• Do you have any financial holds on your account?
• Does the course require you to have Senior level status (at least 24 completed credits) and you are missing that?

Students must request a Visiting Student Letter to take a class elsewhere via the Augustana Visiting Student Letter Request Form. Student’s submissions will be reviewed by the SAS office for transferability and program fit. If the request is approved a Visiting Student Letter will be granted by the Assistant Dean of Enrolment Management.

Students should follow the following Submission deadline to ensure a timely review of their request.

Fall Term - August 1
Winter Term - December 1
Spring Term - April 1
Summer Term - June 1

When you have completed the course, you will need to request the official and final transcript be sent to Student Academic Services so that we can assess it and move it into your program as per your letter.

Note: Students will no longer be issued a Visiting Student Letter for North Campus Faculty classes. Students are strongly encouraged to complete the Visiting Student request form to ensure the class(es) they intend to take will transfer back to and fit into their Augustana program as expected.



Effective July 1, 2022

Students may request to have their Major/Minor changed by speaking to an advisor or emailing augsas@ualberta.ca. Students will then be sent a verification email to confirm the request prior to the change being made by the Student Academic Services. Please allow 3-5 business days for the change to appear in Bear Tracks.

For a program change you need to fill out a re-admission application form. You can do so on the website or you can print off the application form and submit it to the Registrar's Office on Campus. The application will be processed and sent to Edmonton. You will then receive an admission letter to the new program which will include instructions on how to accept your new program in Bear Tracks.

Check out our online GPA calculators.

There are a number of different ways to calculate your GPA. For example, some Graduate programs may be looking at your last 60 or 90 credits completed, so you should know how you want to calculate your GPA.

Augustana students should apply for a deferred exam when they will

1. not be able to write their exam at the scheduled time or
2. have missed a final exam for the following reasons:
   • unforeseen circumstances
   • incapacitating mental and/or physical illness
   • severe domestic affliction, or
   • for circumstances as described in the University's Discrimination, Harassment and Duty to Accommodate Policy (including religious belief).