Policies + Procedures
As a member of the postgraduate medical education at the University of Alberta, there’s a lot to know! This page includes PGME policies, procedures, guidelines, and the terms of reference for various committees. Documents included on this page are derived from a variety of organizational oversight committees and regulatory bodies. Please note that updates to these documents may occur throughout the year, however, the most current version of each document can always be found on this site.
Documents by Classification
We’ve classified all of our PGME documents into six key categories while mindful of the General Standards of Accreditation for Institutions with Residency Programs as set by the Canadian Residency Accreditation Consortium (CANRAC), as well as the General Standards of Accreditation for Areas of Focused Competence (AFC) Programs.
The Teaching and Learning classification is assigned to documents that relate specifically to the delivery, expectations, responsibilities, and experiences of trainees throughout their training period.
The Governance and Administration classification is assigned to documents that relate specifically to the detailed operations of the program and/or PGME, which includes documents specific to how trainees can take certain actions within a program, such as leaves, waivers, transfers, electives, and more.
Residents & Residents- Leave of Absence Policy
- Leave of Absence Procedure
- Resident Selection Best Practices Guidance Document
- Resident Transfer Policy
- Resident Transfer Procedure
- AFMC National Resident Transfer Guidelines
- Waiver of Training Policy (Following a Leave of Absence)
- Waiver of Training Procedure (Following a Leave of Absence)
- Elective Approvals
- English Language Proficiency (ELP) Policy
- Moonlighting Guidance Document
- Program Administrator Policy
- Program Administrator Job Description
- Program Administrator Orientation, Mentorship, and Professional Development Procedure
- Program Administrator Time Requirement Guideline
- Program Director Policy
- Program Director Job Description
- Program Director Orientation, Mentorship, and Professional Development Procedure
- Program Director Performance Assessment Procedure
- Program Director Selection and Appointment Procedure
- Program Director Time Requirement Guideline
- Guidelines for PGME Retreats
- Information & Records Management Policy
- Records Destruction and Archiving Procedure
- Retention Schedule: Residency & AFC Programs
- PGME Policy and Procedure Development and Review - Policy
- PGME Policy and Procedure Development and Review - Procedure
- Conflict of Interest Guidance Document
Wellness is defined by CANRAC as “A state of health, namely, a state of physical, mental, and social wellbeing, that goes beyond the absence of disease or infirmity.” The Safety and Wellness classification is assigned to documents that relate specifically to how the PGME addresses ensuring and protecting a safe learning environment where our trainees are able to maintain wellness.
Assessment is defined by CANRAC as “A process of gathering and analyzing information on competencies from multiple and diverse sources to measure a physician’s competence or performance and compare it with a defined criteria.” The Assessment classification is assigned to documents that relate specifically to the assessment, remediation, or appeals of trainees by the program, PGME, or University.
- Assessment Policy
- Assessment Procedure
- Learning Plans Procedure
- Requirement to Withdraw Procedure
- Academic Appeals Policy
- Practicum Intervention Policy
- Credit for Training (Following Transfer/Re-entry) Policy
- Credit for Training (Following Transfer/Re-entry) Procedure
- Accommodation Guidance Document
Continuous improvement is defined by CANRAC as “The systematic approach to making changes involving the cycles of change that leads to improved quality and outcomes. It is used as a tool for monitoring and decision making.” The Continuous Improvement classification is assigned to documents that relate specifically to the continuous improvement of postgraduate governance and structure, residency programs, learning sites, educational experiences, and learning environments.
- PGME Continuous Quality Improvement of Structure, Governance, and Learning Environment Policy
- PGME Continuous Quality Improvement of Structure and Governance Procedure
- PGME Continuous Quality Improvement of Learning Environment Procedure
- PGME Program Improvement Policy
- PGME Program Improvement: Follow-up After Accreditation Review Procedure
- PGME Program Improvement: Internal Review Procedure
The Terms of Reference classification is assigned to documents that provide the scope and limitations of a PGME Committee, Subcommittee, or Award.
Committees- Postgraduate Medical Education Committee (PGEC) Terms of Reference
- Postgraduate Executive Subcommittee Terms of Reference
- Quota and Allocation of Training Positions Subcommittee Terms of Reference
- Internal Review Committee (IRC) Terms of Reference
- Equity, Diversity, and Inclusivity (EDI) Committee Terms of Reference
- Academic Review Board (ARB) Terms of Reference and Process
- Program Administrators Advisory Committee (PAAC) Terms of Reference
- Fellowship Education Committee (FLEC) Terms of Reference
- Residency Program Administrator Awards:
Documents by Search
How to Use The Search Tool
There are three ways you can use this page:
- Use the search bar to search by a specific document name, keyword or term. Note that immediately below is an expandable list of searchable tags and keywords that can be used.
- Use the Classification and Keywords & Tags drop-down filtering options to view all documents that fall under that classification or term. Both filters can be used together to further define the scope of search.
- Explore the unfiltered table list, noting that it can be sorted alphabetically (A-Z or Z-A) by Document title.