Exam rescheduling for students
As of Fall 2024, the University of Alberta will hold up to three exams per day during the final exam period. If you have three exams held in four consecutive time blocks, you may be eligible to reschedule one of those exams.
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Exam schedule | Eligibility | Implications | Application timeline | How to apply | Additional supportExam schedule
Holding up to three exams per day allows the university to ensure 63 teaching days in the academic year. It will also ensure that final exams are scheduled within the approved two-week examination period. Exams will be held at 8:30 a.m., 1:00 p.m. and 5:30 p.m.
Your personal exam schedule can be found in Bear Tracks under the My Schedule & Exam tile; Final Exam Schedule page. The Fall 2024 exam schedule will be available on November 1.
Eligibility
To ensure that all students have a fair chance to perform at their best during examinations, the General Faculties Council approved the Exam Rescheduling Procedure. If you are scheduled to write three (3) or more final exams within four consecutive time slots, you are eligible to request rescheduling one of your exams.
If you are scheduled to write three or more final exams during four consecutive time slots, the Office of the Registrar (RO) will contact you directly to inform you of the option to reschedule.
- Eligible: You are scheduled to write one exam at 8:30 a.m. and one at 5:30 p.m. on the same day, and your next exam is at 8:30 a.m. the next day.
- Ineligible: You are scheduled to write one exam at 8:30 a.m. and one exam at 5:30 p.m. on the same day and your next exam is at 1:00 p.m. the next day.
Eligible students will be notified by email on November 14. If after this date, you have not received an email and you believe you are eligible, please contact the Student Service Centre.
Implications to Consider
Choosing to reschedule
You can request to reschedule any of the three exams held within four consecutive time slots. It is at your discretion to decide which eligible exam you would like to request to reschedule. The RO will contact you if you are eligible to reschedule your exam.
For Fall term exams, the application to reschedule will open on November 14 and close on November 21 at 11:59 p.m. MT. You will only be able to access the application if the university has determined you are eligible for rescheduling, based on your exam schedule.
The decision to request a rescheduled exam is your choice. If you do not apply for a rescheduled exam by the deadline, you will write your exams as indicated on the final exam schedule. If you are not interested in rescheduling any exams, you do not need to take any action.
Dates for rescheduled exams
Efforts will be made to hold rescheduled exams no later than December 22 in the Fall term and April 30 in the Winter term. In some cases, exams may be rescheduled to the next semester.
If you are eligible, you will be able to see the planned rescheduled date for your exam in Bear Tracks before you apply. If you apply to reschedule an exam and are successful, the final date, time and location will be shared with you approximately two weeks before the start of the official exam period.
Please note: you may see a rescheduled date of “TBD” for some exams. These exams will be scheduled on December 20, 21 or 22. Dates for these exams will be populated in Bear Tracks by November 19.
While every effort will be made to ensure the planned rescheduled date you apply for is the final date, there may be some changes. Please keep this in mind when considering what exam you request to reschedule.
Take-home finals and departures from the official exam schedule
The Exam Rescheduling Procedure only applies to final exams that follow the exam planner and are expected to be held within the term’s official final exam period (as defined in the Academic Schedule). Take-home final exams and any departures from the final exam schedule are not eligible for rescheduling.
Accommodations
Exam accommodations will be available for rescheduled exams. Contact the Academic Success Centre to arrange accommodations for your rescheduled exam.
Grades
If your application to reschedule an exam is approved and you do not withdraw from the class, a grade of IN (Incomplete) will appear on your transcript once the withdrawal deadline has passed. Your grade will be updated once the rescheduled exam is written and graded.
Application TIMELINE
The application to request a rescheduled exam will open on November 14, 2024. The deadline to apply is November 21, 2024 at 11:59 p.m. MT. You will receive a final confirmation on the date, time and location of your rescheduled exam by December 6. You will only see the application to reschedule your exam if the university has determined you are eligible, based on your exam schedule.
If you miss the deadline to apply for a rescheduled exam, you will write your exams as indicated on the original final exam schedule.
Once you submit your application, it cannot be changed or retracted.
Applications are for one exam at a time. If you are eligible for more than one rescheduled exam, you will have the option to submit more than one application.
This is an example timeline for the Fall 2024 exam period.
Exam Schedules published
Application to reschedule exams opens
Application to reschedule exams closes
All dates, times and locations for rescheduled exams are distributed by Dec. 6.
How to apply for rescheduling
Log into Bear Tracks
Log into Bear Tracks using your CCID.
Navigate to Exam Rescheduling
Click on the My Schedule & Exams tile.
Click on Exam Rescheduling Application in the left-hand navigation menu and select the term you would like to apply.
Complete the application
1. Understand the policy, eligibility and instructions
Take the time to review the important Exam Rescheduling Procedure information as well as the application instructions before applying.
Select Next to move to application Step 3.
2. Select the exam
Use the check box beside the class information to select the exam you would like to reschedule.
Select Next to move to application Step 3. If you would like to select a different exam instead, press the Previous button at the top right of the page.
You may see “TBD” under the “Reschedule Exam Date” column. These exams will be scheduled on December 20, 21 or 22. Dates for these exams will be available in Bear Tracks by November 19.
3. Review and submit
This is the final opportunity to review your selection. Select the Submit button to finalize and submit your application. A message will appear asking you if you would like to proceed with submitting your application:
- Yes: submits your application. A message will pop up confirming your application has been submitted. Please note that once your application is submitted, you cannot change or cancel it.
- No: returns you to application Step 3.
How to check your rescheduled exams
Return to the “Select the exam” portion of the application per the steps above.
Additional support
If you have additional questions about the exam rescheduling process, please contact the Student Service Centre.