Merit and Promotion

Merit

Annual merit recommendations made by your Department Chair are deliberated and decided by the Faculty Evaluation Committee (FEC), using information you submit in your annual report compared to your respective guideline/standard documents.

As per the Collective Agreement, it is a university requirement for every faculty member to submit an annual report, which is designed to match the components of the FEC Standards. Thus, a well completed annual report will optimize your merit assessment.

Faculty Annual Report (FAR) system has replaced the Annual Report Online (ARO) system

We are pleased to announce that the Annual Report Online (ARO) system has been replaced by the Faculty Annual Report (FAR) system, as approved by the FoMD Faculty Council. The transition took effect beginning the July 1, 2022, to June 30, 2023 academic year. You can access FAR through the button on the left navigation bar, or by clicking on https://facultyannualreporting.ualberta.ca/.

Learn More

During the process of transition, each department has identified super users who are trained in using the FAR system to document activities. If you require any assistance, contact your department chair for the names of super users in your department. If you are a chair or superuser and have questions that are unrelated to technical issues, please contact fomdfdev@ualberta.ca.

FoMD FAR Manual

This comprehensive manual explains the fields in FAR and how to input data. It is linked to the FEC Standards as well as a video on how to create and link ORCiD to Scopus and Web of Science. The FAR system searches for your publications using your ORCiD when it is linked to Scopus and Web of Science. The FoMD FAR Manual is linked to the 'Help' field in FAR. View the FAR Manual »

Professor Pages

Professor pages is now in the University of Alberta Directory. The Directory is at https://apps.ualberta.ca/directory By searching for your name, you will find your information. Login with your CCID and edit content.

FAR Information Sessions

These information sessions will be offered on an annual basis, typically during the summer months prior to the submission deadline of September 30.

Clinical Faculty members have a separate annual report, and they can seek guidance from their Department Chair or Divisional Director to complete the clinical faculty annual report.

You may register for a FAR information session below:

Register today using your CCID

Access the Annual Report

FAR technical support

Promotion and Tenure Resources

The Faculty of Medicine & Dentistry offers interactive workshops on Tenure and Promotion; these resources are available on eClass. This material is designed to support Academic Faculty members (and Special Continuing) with their application for tenure and promotion. Other faculty members seeking promotion are advised to consult with their Department, and for Clinical Faculty members to consult with the Associate Dean, Clinical Faculty.

If you are interested in learning more about the Tenure and Promotion process for academic faculty, please access the self-paced modules by following the steps below. There you will have access to resources such as a PowerPoint presentation (that includes tips on how to prepare your cover letter and select potential referees), guidance on how to prepare your CV, case studies, and mock FEC videos.

Please use this two-step process to access the tenure and promotion eClass resource materials (and as part of the online workshop):

  1. Register/sign in to eClass External using your CCID.
  2. Enroll in the Tenure and Promotion Online course

If you have any issues, contact Mariette at fomdfdev@ualberta.ca.

Tenure & Promotion Workshops

In this 90 minute Q & A session, you will learn tips from FEC members (example, Department Chairs) on how to enhance your application for tenure. You will get more out of this session if you review the material on tenure and promotion e-Class beforehand. This session is for faculty members evaluated by the FEC Standards. These sessions are offered annually. Please click on the link below for dates and more information or contact fomdfdev@ualberta.ca for dates.

Register today using your CCID

Process and Policies

Please see the following documents that help describe the expectations and
standards for different faculty members in FoMD.

Other documents you may find useful

For questions related to Appeals (of FEC decisions), Sabbaticals and general information about academic performance, please consult the Collective Agreement specific to your faculty appointment.