Human Resources Administrative Process Stream

This stream will focus on continuous improvement to simplify and standardize key human resources administrative processes to improve the delivery of services and client experience. 

The work planned within this stream supports the goals of the University towards a consistent service culture and effective HR administration with efficient processes. This includes: 1) the development of consistent service standards; 2) building more self-service capacity; 3) reducing handoffs and points of entry; 4) updating technology; 5) more efficient data collection; and 6) training and change management.

Current projects 

HR Forms & Checklists

Users need forms that are easier to access, fill out and submit. The objective of this project is to improve the ease of use and standardization of HR forms. With the needs of end-users in mind, updated forms will have less redundancy and more dynamic fields and clearer instructions that reduce both completion and processing time.

This work will be done in batches, each requiring a period of review, development, user testing and approvals before the improved forms are released. 

The project will be near completion, with 94 forms reviewed and improved, by March 20, 2025. 

PLEASE ENSURE THAT YOU ARE USING THE LATEST HR FORMS.

The most up-to-date HR forms can be found here:HR Forms and Documentation (Alfresco) Search Page

For the duration of the project, updates to forms will be tracked here: HR Forms & Checklists Improvement Log

what we're working on

Browse the below list to see projects we're moving forward to improve administrative processes. 

Note: Each project will deliver a series of incremental changes with all changes being completed by the expected completion date. Dates are subject to change based on new information.

Status
Expected Completion
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membership

  • Todd Gilchrist, Vice President, University Services, Operations and Finance — Program Sponsor
  • Matina Kalcounis-Rueppell, Dean and Vice-Provost, College of Natural and Applied Sciences — Program Sponsor
  • Kerrie Johnston, College General Manager, College of Social Sciences & Humanities — College Liaison
  • Glen Sabatier, Acting Executive Director, University Initiatives Office — Program Lead
  • Marcie Chisholm, AVP, Human Resources, Health, Safety and Environment — Stream Lead, Human Resources Administrative Process
  • Ria Ames, AVP, Shared Services — Stream Lead, Human Resources Administrative Process
  • Amit Bansal, Project Manager
  • Chandresh Sonraj, Business Analyst
  • Annette MacPherson, Senior HR Partner
  • Kolby Walters, Enterprise Change Management Lead