Records are an institutional asset of the University of Alberta
Records provide evidence of sound decision-making; accountability; and compliance with internal and external requirements.
Properly managed records enable Units to reliably access information; provide transparency in processes; and achieve cost-effectiveness of resources for managing records.
Interpretation and application of, including compliance with the University's Records Management Policy (UAPPOL)
Development of strategies and procedures for managing records including but not limited to:
- Information organization, categorization and description
- Records retention, preservation and disposition
- Records access and protection
- Technology use considerations for managing records
- Implementation and assessment of information rules and practices
PARIS is an integrated approach by the University of Alberta for managing University information and records. Records and information management is meant to be simple and embedded into business practices.
PARIS is comprised of the University Records Office; Information & Privacy Office; University of Alberta Archives; and the Office of the Chief Information Security Officer.
PARIS - Integrated Information Management Training (Presentation)
PLEASE NOTE: PARIS Training is currently on hiatus.
What is PARIS?
PARIS is an integrated approach by the University of Alberta for managing University information and records. Records and information management is meant to be simple and embedded into business practices.
PARIS is led by the University Records Office; Information & Privacy Office; University of Alberta Archives; and the Office of the Chief Information Security Officer.
Why is PARIS important to the University?
Launched in 2020 and led by the University Records Office, PARIS incorporates and addresses intersectional information management issues to allow University Units to identify, accept and mitigate the risks they are accountable for when managing University information.
What can PARIS do for you?
PARIS enables units to demonstrate their compliance with the University of Alberta Records Management Policy for managing University records and information.
PARIS ensures University information and records are captured, used, and managed appropriately, and that the risk around records and information (for instance, being misused, unable to be found, not reliable) is understood and mitigated. Contact any of the PARIS stakeholder groups for more information.
Business Rules and PARIS Assessments
Unit records and information can be managed when consistent rules and expectations are in place.
The University Records Office can provide an assessment of how your practices align with Records Management Policy. Elements to consider include file naming conventions, folder structures, access controls, and records retention scheduling.
2011: University Records Office established in General Counsel
2013: First University Records Officer recruited
2017: Information Maturity Framework launched
2019: PARIS Collaboration established
Looking for Student Records?
Student Records are managed by the Office of the Registrar. For more information on student records including grades, transcripts, or verification, please visit the Office of the Registrar and the Student Service Centre.
Question about Research Records?
Research Records are not in scope of the University of Alberta Records Management Policy. The administration of research, however, is a business process that is subject to Records Management Policy. Please visit the Research Services Office for more information.