Removal of Timekeeper Access

As part of the Service Excellence Transformation (SET), a number of time and labour initiatives are being introduced this year. The timekeeper role in PeopleSoft will be removed effective February 7, 2022.

If a role requires access to run time audits/reports or view timesheets, please contact IST@ualberta.ca to assign you with the following security roles:

• ZHTL_TIME_REPORTS, which gives access to time and labour queries and reports
• ZHTL_GENERAL_TIMESHEET_VIEW, which gives access to view timesheets

Here are some guidelines to assist with this transition:

• Time audits and exception management for time submitted in PeopleSoft HCM is now handled by the Time and Labour Services Team in Shared Services.
• Direct time and labour inquiries to the Staff Service Centre.
• Ensure all support staff, excluded student hourly and academic hourly use time and labour self service in PeopleSoft HCM.
• Follow the payroll calendar to approve payable time.
• Supervisors who identify incorrect time entries will either inform the employee to have them make the relevant correction, or make the correction on behalf of the employee.
• Supervisors correcting employees’ timesheets must add comments on the timesheet to identify errors.
• Backdated time, which falls within one month prior to the current pay period, can be entered by the employee or the supervisor. Time in excess of one-month prior will need to be submitted on a signed timesheet to the Staff Service Centre. 

Please share with employees or supervisors who may be affected by these changes.

For additional information related to time and labour, roles and responsibilities, please refer to the toolkits on the Human Resources, Health, Safety and Environment website under Employment Information, Employee Self Service.

 Supervisor Tool Kit

 Hourly Employee Tool Kit

 Salaried Employee Tool Kit

Questions? Contact the Staff Service Centre