Timelines for setting up oral examinations

MSc final PhD candidacy PhD final
~ ~ ~ by at least 9 weeks before the exam ~ ~ ~
The supervisor submits the name and contact information of the proposed external examiner to physgrad@ualberta.ca.
~ ~ ~ by at least 7 weeks before the exam ~ ~ ~
The student sends the thesis to their supervisory committee members.
~ ~ ~ by at least 5 weeks before the exam ~ ~ ~
The supervisory committee members sign the Preliminary Acceptance of Thesis form (PDF, 12.8k) and send it to physgrad@ualberta.ca.
~ ~ ~ by at least 4 weeks before the exam ~ ~ ~
The supervisor sends the thesis to physgrad@ualberta.ca for distribution to the full examining committee.
The supervisor sends exam information to physgrad@ualberta.ca, including:
  • date and time of the 3-hour exam;
  • request for a room and/or Zoom link;
  • names of examiners;
  • name of exam committee chair.
 The supervisor sends exam information to physgrad@ualberta.ca, including:
  • date and time of the 3-hour exam;
  • request for a room and/or Zoom link;
  • names of examiners.
The department will appoint an exam chair.		 The supervisor sends exam information to physgrad@ualberta.ca, including:
  • date and time of the 3-hour exam;
  • room and/or Zoom link that supervisor has scheduled exam in;
  • names of examiners.
The department will appoint an exam chair.
~ ~ ~ by at least 3 weeks before the exam ~ ~ ~
The student sends a copy of the final thesis version that will be defended to either physgrad@ualberta.ca or their supervisor for circulation to the full examining committee.
~ ~ ~ by at least 1 week before the exam ~ ~ ~
The student emails the thesis title and abstract to physgrad@ualberta.ca. The student prepares a 10-20 page thesis proposal and sends it to each examiner. The student emails the thesis title and abstract to physgrad@ualberta.ca.